{"Count":4,"Pagination":{"ID":"default","ItemCount":4,"PageCount":1,"PageSize":20,"SelectedPage":0},"ForumInfo":{"Breadcrumbs":[{"Name":"CGRC Policies","URL":"https://www.cgrc.uk/Cms/Spaces/FORUM/CGRC+Policies"}],"ID":127,"SpaceID":4,"Name":"CGRC Policies","Path":"CGRC Policies","Description":"CGRC general policies on various topics. Should you have any comments/questions on these please post the question in the General Discussion forum.","Icon":null,"PreventTopics":true,"Creator":{"ID":166,"Name":"John Benfield","CompanyName":null},"CreationTime":"22/02/2021 08:39","TopicCount":4,"Tags":["Policies"],"URL":"https://www.cgrc.uk/Cms/Spaces/FORUM/CGRC+Policies","LastComment":{"ID":0,"Index":0,"User":{"ID":null,"Name":null,"CompanyName":null},"ImageUrl":null,"Comment":null,"CreationTime":null,"IsEdited":false,"EditTime":null,"InReplyTo":{"ID":null,"Name":null,"CompanyName":null},"IsDeleted":false,"DeleteReason":null,"DeletedBy":{"ID":null,"Name":null,"CompanyName":null},"LikeCount":0,"LikesDescription":"","Likes":[],"LikedByMe":false,"HasBeenRead":false,"Replies":[],"CanEdit":false,"CanModerate":false,"CanReply":false},"IsWatching":false,"CanWatch":false},"SubForums":[],"Topics":[{"ID":129,"ForumPageID":127,"Name":"Membership refund policy","Creator":{"ID":166,"Name":"John Benfield","CompanyName":null},"CreationTime":"22/02/2021 09:00","CommentCount":1,"Tags":[],"IsPinned":false,"IsLocked":true,"URL":"https://www.cgrc.uk/Cms/Spaces/FORUM/CGRC+Policies/Membership+refund+policy","HasUnreadComments":true,"FirstUnreadCommentIndex":0,"LastComment":{"ID":116,"Index":0,"User":{"ID":166,"Name":"John Benfield","CompanyName":null},"ImageUrl":"https://www.cgrc.uk/Client/Images/Mugshots/jbenfield.jpg","Comment":"\u003cp\u003eThe following details the CGRC refund and expense policies.\u003c/p\u003e\n\u003cp\u003e\u003c/p\u003e\n\u003ch5\u003e\u003cstrong\u003eRace entry Fee Refunds\u003c/strong\u003e\u003c/h5\u003e\n\u003cp\u003eThis policy applies to the cancellation of an entry to a race, testing or track day event where a booking is made via the CGRC website or other on-line systems used by CGRC. \u003c/p\u003e\n\u003cp\u003eThis policy does not apply to bookings for other events, such as social events, which are subject to their own cancellation policy stated as part of the booking conditions. This policy also does not cover events booked via an external website such as BARC.\u003c/p\u003e\n\u003cp\u003eShould the entry to an event be cancelled more than 7 days before an event, a refund will be given less an administration fee of £30.\u003c/p\u003e\n\u003cp\u003eShould the entry to an event be cancelled 7 days or less before an event, a refund will be given less an administration fee of £50.\u003c/p\u003e\n\u003cp\u003eNotice of cancellation should be given to the CGRC Competitions Director via email to \u003ca href=\"mailto:competitions@cgrc.uk\"\u003ecompetitions@cgrc.uk\u003c/a\u003e \u003c/p\u003e\n\u003cp\u003eCGRC will normally make the appropriate refund within 10 working days. It will be made by bank transfer to the individual\u0027s bank account, if originally paid direct to the CGRC bank account or, by the Stripe refund mechanism back to the paying credit/debit card.\u003c/p\u003e\n\u003cp\u003eExceptions to the deduction of the administration fees stated above will be considered on a case by case basis on application to the CGRC Treasurer – \u003ca href=\"mailto:treasurer@cgrc.uk\"\u003etreasurer@cgrc.uk\u003c/a\u003e\u003c/p\u003e\n\u003cp\u003eAll refunds granted will be actioned by the club Treasurer through the club\u0027s Stripe payment system within 10 days.\u003c/p\u003e\n\u003cp\u003e\u003c/p\u003e\n\u003ch5\u003e\u003cstrong\u003eChange of Class - Membership Fee refunds\u003c/strong\u003e\u003c/h5\u003e\n\u003cp\u003eThis policy applies to any request from an individual who has already subscribed and paid club membership fees and wishes to change the category of membership. \u003c/p\u003e\n\u003cp\u003eIf a paid-up racing member wishes to transfer from one category of race entry to another, i.e. from Full to Trophy, Full to Flex or Trophy to Flex, a refund of the difference of the two membership fees will be made, following approval by the Board.\u003c/p\u003e\n\u003cp\u003eA £50 administration fee will be deducted from the refund in all cases to cover time, administration and the initial Stripe membership payment charges.\u003c/p\u003e\n\u003cp\u003eShould a paid-up member wish to move up the categories from Flex to Trophy or Full, or from Trophy to Full membership, the increase in fee applied will be that applicable at the time of the request to change i.e. the rates may differ if an early discounted membership fee was initially paid.\u003c/p\u003e\n\u003cp\u003eChanges to membership category, (Full, Trophy or Flex) may be made up to the cut off point of 3 weeks before the first race event on the calendar.\u003c/p\u003e\n\u003cp\u003eAll refunds granted will be actioned by the club Treasurer through the club\u0027s Stripe payment system within 10 days.\u003c/p\u003e\n\u003cp\u003e\u003c/p\u003e\n\u003ch5\u003e\u003cstrong\u003eCancellation of Membership Refunds\u003c/strong\u003e\u003c/h5\u003e\n\u003cp\u003eFor cancellation of membership up to 7 days before the first scheduled race meeting a full refund will be given less an administrative fee of £30\u003c/p\u003e\n\u003cp\u003eIf membership is cancelled after the first scheduled race meeting but 2 weeks before the members first race a refund will be given less an administrative charge of £50.\u003c/p\u003e\n\u003cp\u003eIf membership is cancelled after the members first race no refund will be given\u003c/p\u003e\n\u003cp\u003eAll refunds granted will be actioned by the club Treasurer through the club\u0027s Stripe payment system within 10 days.\u003c/p\u003e\n\u003cp\u003e\u003c/p\u003e\n\u003ch5\u003e\u003cstrong\u003eExpense Claims – CGRC Directors\u003c/strong\u003e\u003c/h5\u003e\n\u003cp\u003e The management and the control of the CGRC is conducted on a voluntary basis by the Board of Directors / Executive Committee\u003c/p\u003e\n\u003cp\u003eIn the pursuance of running the club, the directors may incur expenses some of which may be incorporated in private business arrangements and others which are borne by the individual outside of any other arrangement.\u003c/p\u003e\n\u003cp\u003eThe Directors of the club already donate significant personal time and incidental administration costs free of charge to the club (which is accepted as a given).\u003c/p\u003e\n\u003cp\u003eThere are unique occasions (away from regular race meetings) where significant expenses are incurred eg - to attend meetings such as special board meetings, supplier contract negotiation meetings, race organisational meetings, viewing of facilities and equipment suppliers etc.\u003c/p\u003e\n\u003cp\u003eA Director who may wish (at their discretion) to make an expense claim for a contribution towards costs directly associated with club business can include items such as:- \u003c/p\u003e\n\u003cul\u003e\u003cli\u003eTrain fare – (budget rate - in full)\u003c/li\u003e\u003cli\u003eFuel / Vehicle cost or expense\u0026nbsp; – (contribution – part payment)\u003c/li\u003e\u003cli\u003eHotel cost – (budget Hotel\u0026nbsp; – in full)\u003c/li\u003e\u003c/ul\u003e\n\u003cp\u003eAll claims are to be submitted (with receipts) to the Club Treasurer and regularly notified to the Executive through general financial updates at board meetings. All expenses paid will be logged in the club Quickbooks Accounting application.\u003c/p\u003e\n\u003cp\u003eNote:-\u003c/p\u003e\n\u003cp\u003eFuel / Vehicle cost or expense will be based on miles travelled and reimbursed at the current HMRC rate (currently 45p/mile).\u003c/p\u003e\n\u003cp\u003e\u003c/p\u003e\n\u003ch5\u003e\u003cstrong\u003eExpense Claims – CGRC dedicated Scrutineer and Clerk of the Course\u003c/strong\u003e\u003c/h5\u003e\n\u003cp\u003eThe dedicated club Scrutineer and Clerk of the course will be entitled to re-reimbursement of the following expenses:-\u003c/p\u003e\n\u003cul\u003e\u003cli\u003eHotel Accommodation – (Premier Inn or equivalent) up to £75 / night for practice/testing evening and race day evening for a 2 day race meeting ie 2 nights and 1 night for a single day race meeting.\u003c/li\u003e\u003cli\u003eEvening Meal allowance of £20.\u003c/li\u003e\u003cli\u003eMileage at the current HMRC rate (currently 45p/mile).\u003c/li\u003e\u003c/ul\u003e\n\u003cp\u003eFor attendance at circuits in excess of 200 miles distance from home an additional night and meal allowance may be given on request. \u003c/p\u003e\n\u003cp\u003eNote:- Expenses will be paid against receipts received or at the discretion of the Club Treasurer.\u003c/p\u003e","CreationTime":"22 February 2021 09:00","IsEdited":true,"EditTime":"05 April 2021 11:13","InReplyTo":{"ID":null,"Name":null,"CompanyName":null},"IsDeleted":false,"DeleteReason":null,"DeletedBy":{"ID":null,"Name":null,"CompanyName":null},"LikeCount":0,"LikesDescription":"","Likes":[],"LikedByMe":false,"HasBeenRead":false,"Replies":[],"CanEdit":false,"CanModerate":false,"CanReply":false},"IsWatching":false,"CanWatch":false,"CanAdmin":false},{"ID":140,"ForumPageID":127,"Name":"CGRC Trophy","Creator":{"ID":166,"Name":"John Benfield","CompanyName":null},"CreationTime":"12/03/2021 09:03","CommentCount":1,"Tags":[],"IsPinned":false,"IsLocked":true,"URL":"https://www.cgrc.uk/Cms/Spaces/FORUM/CGRC+Policies/CGRC+Trophy","HasUnreadComments":true,"FirstUnreadCommentIndex":0,"LastComment":{"ID":129,"Index":0,"User":{"ID":166,"Name":"John Benfield","CompanyName":null},"ImageUrl":"https://www.cgrc.uk/Client/Images/Mugshots/jbenfield.jpg","Comment":"\u003cp\u003eThe CGRC Trophy is a separate competition for those who wish to compete in one or more of the three nominated Trophy Rounds of the CGRC Championship. The CGRC Trophy is not a Championship in its own right and those competing in it are not eligible for Championship points and therefore are not considered to be taking part in the Championship itself. Equally, those competing in the Championship are not eligible for Trophy points and likewise are not considered as taking part in the CGRC Trophy.\u003c/p\u003e\n\u003cp\u003eBoth events are therefore mutually exclusive from an overall award and scoring perspective, despite competitors from both sharing the grids, races and rounds i.e. you are competing for one or the other but not both.\u003c/p\u003eThose who have a Trophy membership may compete in additional, non-Trophy rounds and subject to the below, may win awards on the day. These will have no bearing on their standing in the Trophy itself.\u0026nbsp;\u003cbr\u003e\u003cp\u003eThe Trophy is designed to be flexible and intended for those who either can not or do not wish to commit to a full Championship. A Trophy membership means that drivers can book and have priority entry to all three Trophy meetings when they open.\u003c/p\u003e\n\u003cp\u003eWe recognise that some drivers with Trophy membership also compete in other Championships. In line with our \u003cstrong\u003eInclusive\u003c/strong\u003e and \u003cstrong\u003ecosT effective\u003c/strong\u003e\nvalues, we do not wish to discourage this, nor do we wish to make it difficult or more expensive for these drivers. However, we must ensure both a level playing field and pay due consideration to our Sponsors and Charities.\u003c/p\u003e\n\u003cp\u003eAs such, we permit the following three options:\u003c/p\u003e\n\u003cp\u003e1. Trophy Members who wish to compete for the CGRC Trophy itself:\u003c/p\u003e\n\u003cul\u003e\u003cli\u003eMust run in full CGRC livery\u003c/li\u003e\n \u003cli\u003eMust use the CGRC specified Yokohama tyres\u003c/li\u003e\n \u003cli\u003eMust conform to all CGRC Championship Regulations\u003c/li\u003e\n \u003cli\u003eCan podium and receive an on the day Trophy\u003c/li\u003e\n \u003cli\u003eWill receive CGRC Trophy points\u003c/li\u003e\n \u003cli\u003eCould win the overall CGRC Trophy at the end of the year\u003c/li\u003e\u003c/ul\u003e\n\u003cp\u003e\u003c/p\u003e\n\u003cp\u003e2. Trophy Members who do not wish to compete for the CGRC Trophy itself but do want to be eligible for on the day race awards:\u003c/p\u003e\n\u003cul\u003e\n \u003cli\u003eCan run in other liveries e.g. Caterham Motorsport or Toyo 7’s, but \u003cstrong\u003e\u003cu\u003eMUST\u003c/u\u003e\u003c/strong\u003e cover any conflicting Sponsor or other stickers e.g. tyre manufacturers Avon/Toyo. “Conflicting\" is at the discretion of the CGRC Promotions Director\u003c/li\u003e\n \u003cli\u003eMust use the CGRC specified Yokohama tyres\u003c/li\u003e\n \u003cli\u003eCan podium and can receive an on the day Trophy\u003c/li\u003e\n \u003cli\u003eWill \u003cstrong\u003e\u003cu\u003eNOT\u003c/u\u003e\u003c/strong\u003e receive CGRC Trophy points\u003c/li\u003e\n \u003cli\u003eWill \u003cstrong\u003e\u003cu\u003eNOT\u003c/u\u003e\u003c/strong\u003e be eligible to win the overall CGRC Trophy at the end of the year\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u003c/p\u003e\n\u003cp\u003e3. Trophy Members who just want to compete:\u003c/p\u003e\n\u003cul\u003e\n \u003cli\u003eWill be considered as “Guest competitors”\u003c/li\u003e\n \u003cli\u003eCan run in other liveries e.g. Caterham Motorsport or Toyo 7’s, but \u003cstrong\u003e\u003cu\u003eMUST\u003c/u\u003e\u003c/strong\u003e cover any conflicting Sponsor or other stickers e.g. tyre manufacturers Avon/Toyo. “Conflicting\" is at the discretion of the CGRC Promotions Director\u003c/li\u003e\n \u003cli\u003eCan use any make of FIA approved tyre as mandated by their main Championship e.g. Avon or Toyo\u003c/li\u003e\n \u003cli\u003eCan \u003cstrong\u003e\u003cu\u003eNOT\u003c/u\u003e\u003c/strong\u003e podium and can \u003cstrong\u003e\u003cu\u003eNOT\u003c/u\u003e\u003c/strong\u003e receive an on the day Trophy\u003c/li\u003e\n \u003cli\u003eWill \u003cstrong\u003e\u003cu\u003eNOT\u003c/u\u003e\u003c/strong\u003e receive CGRC Trophy points\u003c/li\u003e\n \u003cli\u003eWill \u003cstrong\u003e\u003cu\u003eNOT\u003c/u\u003e\u003c/strong\u003e be eligible to win the overall CGRC Trophy at the end of the year\u003c/li\u003e\n\u003c/ul\u003e\n\u003cp\u003e\u003c/p\u003e\n\u003cp\u003eTrophy members competing under Options 2 or 3 \u003cstrong\u003e\u003cu\u003eMUST\u003c/u\u003e\u003c/strong\u003e inform the CGRC Competitions Director of this prior to competing.\u003c/p\u003e\n\u003cp\u003eThe CGRC Trophy award will be issued by Class at the end of the year, with the competitor in each Class who has received the most points after drop scores and penalties being deemed the Class winner. Points will be awarded using the same system as for the Championship. This means that, whilst not competing for the same award, Championship and Trophy drivers within the same Class, in the same race, are also competing with each other. The higher the position attained in a race, the more points received. Trophy members may drop 1 score (for 2021 this has been increased to 2 scores to allow flexibility due to Covid restrictions), which means that they can be competitive even if they only compete in two out of the three Rounds. \u003c/p\u003e","CreationTime":"12 March 2021 09:03","IsEdited":true,"EditTime":"12 March 2021 09:08","InReplyTo":{"ID":null,"Name":null,"CompanyName":null},"IsDeleted":false,"DeleteReason":null,"DeletedBy":{"ID":null,"Name":null,"CompanyName":null},"LikeCount":0,"LikesDescription":"","Likes":[],"LikedByMe":false,"HasBeenRead":false,"Replies":[],"CanEdit":false,"CanModerate":false,"CanReply":false},"IsWatching":false,"CanWatch":false,"CanAdmin":false},{"ID":128,"ForumPageID":127,"Name":"CGRC allocation of Race Numbers","Creator":{"ID":166,"Name":"John Benfield","CompanyName":null},"CreationTime":"22/02/2021 08:44","CommentCount":1,"Tags":[],"IsPinned":false,"IsLocked":true,"URL":"https://www.cgrc.uk/Cms/Spaces/FORUM/CGRC+Policies/CGRC+allocation+of+Race+Numbers","HasUnreadComments":true,"FirstUnreadCommentIndex":0,"LastComment":{"ID":115,"Index":0,"User":{"ID":166,"Name":"John Benfield","CompanyName":null},"ImageUrl":"https://www.cgrc.uk/Client/Images/Mugshots/jbenfield.jpg","Comment":"\u003cp\u003eRace Numbers will be allocated on the following basis;\u003c/p\u003e\n\u003col\u003e\u003cli\u003eExisting members will retain their existing number (unless a change is asked for)\u003c/li\u003e\u003cli\u003eExisting members asking for number change will be allocated their newly requested number assuming it is available (priority based on date of CGRC membership registration)\u003c/li\u003e\u003cli\u003eNew members will have their number allocated based on the stated preferred number (priority based on date of CGRC membership registration)\u003c/li\u003e\u003c/ol\u003e\n\u003cp\u003e\u003cbr\u003e\u003c/p\u003e\u003cp\u003eRace numbers will then be confirmed to all members on or around January 1st. Any existing member that hasn’t register for the season will lose their race number on 1st January\u003cbr\u003e\u003c/p\u003e\n\u003cp\u003eThe club reserves the right to No.1 and No.7\u003c/p\u003e\n\u003cp\u003eNo.1 will be allocated to one of the class champions at the end of the season. Each class champion will be entered into a random draw (normally held at the end of year awards) and the winning will be allowed to use No.1 should they desire (they will also retain their existing number for the season). The No.1 will be given up at the end of the year.\u003c/p\u003e\n\u003cp\u003eNo.7 will be allocated to the winner of the Martin Kay Trophy. The winning driver will be allowed to use No.7 should they desire (they will also retain their existing number). The No.7 will be given up at the end of the year. \u003c/p\u003e","CreationTime":"22 February 2021 08:44","IsEdited":true,"EditTime":"22 February 2021 08:57","InReplyTo":{"ID":null,"Name":null,"CompanyName":null},"IsDeleted":false,"DeleteReason":null,"DeletedBy":{"ID":null,"Name":null,"CompanyName":null},"LikeCount":0,"LikesDescription":"","Likes":[],"LikedByMe":false,"HasBeenRead":false,"Replies":[],"CanEdit":false,"CanModerate":false,"CanReply":false},"IsWatching":false,"CanWatch":false,"CanAdmin":false},{"ID":119,"ForumPageID":127,"Name":"Practice session policy","Creator":{"ID":166,"Name":"John Benfield","CompanyName":null},"CreationTime":"08/02/2021 09:48","CommentCount":1,"Tags":[],"IsPinned":false,"IsLocked":true,"URL":"https://www.cgrc.uk/Cms/Spaces/FORUM/CGRC+Policies/Practice+session+policy","HasUnreadComments":true,"FirstUnreadCommentIndex":0,"LastComment":{"ID":91,"Index":0,"User":{"ID":166,"Name":"John Benfield","CompanyName":null},"ImageUrl":"https://www.cgrc.uk/Client/Images/Mugshots/jbenfield.jpg","Comment":"\u003col\u003e\n \u003cli\u003eThere will be one practice session of 20 minutes at each race meeting at the cost of £50, irrespective of the venue.\u003c/li\u003e\n \u003cli\u003eCGRC will utilise the full circuit capacity for practice, i.e. the permitted additional 20% capacity over the track licence grid limit, i.e. if a track licence is for 40 cars, then up to 48 may practice.\u003c/li\u003e\n \u003cli\u003eBooking will be via the CGRC website under the Events menu, with payment at the time of booking. A refund will be available if the entry to the race meeting is cancelled and the booking may be transferred to another CGRC member, with an entry to the meeting, subject to the approval of the CGRC Competitions Director.\u003c/li\u003e\n \u003cli\u003eBooking for \u003cstrong\u003e\u003cu\u003eCGRC members with Priority Status\u003c/u\u003e\u003c/strong\u003e\nwill open six weeks before each meeting. It will be available up to three weeks before the meeting at which time booking will then be open to anyone with an entry to the meeting. Bookings will close one day before the race meeting.\u003c/li\u003e\n\u003cli\u003e\u003cstrong\u003e\u003cu\u003ePriority Status\u003c/u\u003e\u003c/strong\u003e will be given to CGRC members who do NOT participate in a test or track-day at the circuit, during the seven days before the meeting. Anyone found to have made a false declaration will be subject to sanction as decided by the Club Competitions Director (or any other person authorised by the Board), whose decision shall be final.\u003c/li\u003e\n\u003cli\u003ePractice is part of the race weekend and cars required to run to CGRC Championship Regulations, with the exception bar-coded tyres (CGRC Regulation 5.13.2.(x)).\u003c/li\u003e\n\u003cli\u003ePractice cannot be shared between cars or members; except for members sharing a car as a Team (CGRC Regulation 1.4.4).\u003c/li\u003e\n\u003c/ol\u003e","CreationTime":"08 February 2021 09:48","IsEdited":true,"EditTime":"22 February 2021 08:54","InReplyTo":{"ID":null,"Name":null,"CompanyName":null},"IsDeleted":false,"DeleteReason":null,"DeletedBy":{"ID":null,"Name":null,"CompanyName":null},"LikeCount":0,"LikesDescription":"","Likes":[],"LikedByMe":false,"HasBeenRead":false,"Replies":[],"CanEdit":false,"CanModerate":false,"CanReply":false},"IsWatching":false,"CanWatch":false,"CanAdmin":false}],"ParentForumID":null,"ParentForumName":null,"ParentForumURL":null,"CanCreateTopic":false,"CanCreateSubForum":false,"CanEdit":false,"CanDelete":false}